Issue link: http://digital.canadawide.com/i/619218
18 real weddings PLANNING GUIDE 2016 L ock down your wedding venue, and everything else seems to fall into place. e only problem? Finding a location that's just right for the two of you can be a daunting task. Luckily, we've got the experts on our side. Lisa Lee, principal wedding planner for Vancouver's Shing Weddings, and Aly Armstrong, principal event planner for Aly Armstrong Event Planning and Design, share their tips on finding the perfect space for your perfect day. Develop your theme Obviously, your venue should be a reflection of your taste, personality and style. "You can eliminate so many options just by asking, 'Does this complement my overall vision?' " says Armstong. Lee agrees: "Don't book the Rosewood Hotel if you want a shabby-chic wedding," for example. Starting a Pinterest board can help you visualize your dream vibe and make sure that you, your partner and your planner all share the same vision. "It really helps to share what you love visually, as opposed to speaking or thinking about it," Armstrong adds. "Some things can get lost in translation. And once a planner knows your style, they can recommend venues accordingly." What's on your wish list? Before you start looking, make a list of the elements you can't live without. Whether you need a water view or a locale within driving distance for grandma, knowing your non- negotiables will help you narrow your choices. Add 'em up Your estimated guest count is another factor that can affect your venue options. "I 100 per cent recommend a couple has an estimated guest count in mind before they start looking," says Armstrong. " You won't look at the convention centre if you want an intimate affair." Beware of hidden costs e cost of a venue usually doesn't end with the rental fee. "You've got to come up with a budget, and then read the contract carefully before you commit," advises Lee. Many venues have minimum food or beverage spends that can come as a shock to a couple after they've booked. ere may also be elements like automatic gratuities, a minimum number of servers per table, cake- cutting fees or even a dance-floor rental charge. What can I bring? Even if you plan a DIY wedding, many venues have stipulations about what outside elements are allowed on site. "Some people just assume you can bring your own booze, and then find out otherwise, so that can be a costly surprise," Lee notes. "And venues can be very particular about vendors, too. You may want your uncle to DJ, but some venues won't accommodate anyone outside their own list." Suddenly, you're spending money on music that you didn't intend. You'll also want to check with the venue about things you won't need to bring yourself. Rentals may include tables and chairs, or in-house sound system with wireless mics and podiums. realadvice Location, Location, Location How a bit of planning – and a lot of good questions – can help you find the wedding venue of your dreams By Stacey McLachlan Illustration by Yenting Chen